Web Registration (Returning Students)
- Students registering online are not be required to meet with their adviser before registering (advisers confirm selections after students register).
- Online registration is available 24/7 up to the first day of the semester in the Student Portal – my.rc.edu.
- Students who do not have an updated copy of their degree plan should request one from their adviser prior to registering. Course Rotations are available on the login page of the Student Portal.
- Students are responsible for meeting the prerequisites and/co-requisites of courses, and Rochester College reserves the right to administratively drop students from courses for which they do not meet the requirements.
- Students can register online via their student portal, under “Registration.”
- Students planning to graduate must complete the graduation application and submit it into Academic Services by the appropriate deadline.
- During the online registration process traditional students will be asked to make a decision on housing preferences and health insurance coverage. Formalizing those decisions requires a completed room reservation/commuter student application and an insurance waiver/enrollment form, as well as a copy of the student’s insurance card, if RC health insurance is being waived. Links to the forms are provided during the online registration process and must be returned to the Student Development Office before registration can be completed. If a copy of the front and back of your insurance card is not received by the deadline set by Student Development, you will be charged for the RC student health insurance. Incomplete registration will result in a hold on your student account.
- Students can accept/deny financial aid awards via their student portal under Financial Services > “My Award Letter”. Students are packaged with their maximum awards based on their FAFSA and hours enrolled. Any adjustments for aid must be submitted by the student, in writing/email, to the Student Financial Service Office. “Change forms” are found under Financial Services>Financial Aid Forms.
- Students may view their billing statement via their student portal under Billing – “My Billing/Ledger”. Students may choose payment intentions online under “My Billing/Ledger”. Payment options for balances due after financial aid include Parent Loan, Pay in Full, Payment Plan and/or Third Party. Payment in full or the first installment of the payment plan is due by deadlines set by Student Financial Services
Rochester College operates on a semester academic calendar. Three semesters are offered per academic year: Fall (late August – mid-December), Spring (January – April), and Summer (May – August). One credit hour is defined as follows and applies to all learning modalities:
- one hour of classroom or direct faculty instruction and a minimum of two hours of out- of-class student work each week; or
- at least an equivalent amount of time as required above for other academic activities as established by the college, including laboratory work, internships, practice, studio time, and other academic work leading to the award of credit hours.
Students are encouraged to consult the financial aid section of the course catalog to evaluate the financial implications withdrawl. The process for withdrawal is outlined as follows:
Prior to the start of the semester, students are encouraged to initiate the course drops process with their academic adviser.
Once the semester has begun, students initiate the withdrawal process with Academic Services by filling out the Course Add/Drop/Withdrawal form on the student portal.
Students will be administratively withdrawn from their courses if they stop attending all of their classes within a 14-day period.
Students who fully withdraw (after the course start date for CEL students and after Census Day for traditional students) will need to go through the Return to Title IV (R2T4) process. The process must be completed within 30 days of the date that the college determines the student withdrew, no later than 14 days after the student stopped attending. Rochester College is required to take attendance by Department of Education definitions and therefore uses the student’s last date of attendance as the withdraw date for official and unofficial withdrawals.
Students who receive all W’s and/or F’s within a semester must be evaluated after each semester. Academic Services identifies these students and provides supporting documentation (attendance records, emails from faculty, etc.) to Student Financial Services each semester after grades are posted.
Student Financial Services must evaluate these documents to determine if any of these students are Title IV recipients and perform any necessary return to Title IV calculations.
For these types of withdrawals, as with all other withdrawals, Student Financial Services will use the last date of attendance (LDA) based on the documentation from Academic Services as the student’s withdrawal date.
Rochester College has chosen Parchment for all transcript requests.
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Student, parents, and alumni can use Parchment, the leader in eTranscript exchange, to send transcripts electronically, securely and confidentially, all with real-time tracking.
Visit parchment.com/studentkit to access the Parchment Student Tool Kit containing:
- Name Change Request Form
- Re-Enrollment Application
- Registration Form
- Guest Student Application Form
- Diploma Reprint Form
Rochester College has authorized the National Student Clearinghouse to act as our agent for all degree and student enrollment verifications. Please visit the Clearinghouse online at www.studentclearinghouse.org or contact them by phone at (703) 742-4200.
Application deadlines for Fall and Spring commencements are Oct. 1 and Feb. 1 respectively. Summer graduates should apply by August 1. The registrar must receive transcripts from other institutions by the application deadline. If transcripts have not been received by the appropriate date, the student may be moved to a subsequent commencement ceremony, provided all documentation has been received.
Upon receiving a student’s graduation application, the Office of the Registrar conducts an official graduation audit. A graduation audit letter will be sent to the student’s RC email account within four weeks of submitting a graduation application to confirm progress toward graduation.
Students who graduate in August and December are invited to participate in RC’s Winter Commencement ceremony, and students who graduate in April are invited to participate in the Spring Commencement ceremony. Download the Commencement Fact Sheet for more information.